Gmail filter is very essential for Gmail users. One of the stressful thing about having lots of unread mails on your inbox, is the time to differentiate between important mails and non important ones. As a result of having lots of unread mails one might mistakenly over look important mail thinking its not important due to untidy inbox. To stop this from happening, you need to learn how to create Gmail filter, this will help you to know the important mails from the non-important mails.
ALSO READ: How To Enable Facebook Dark Mode On iOS, Android & Desktop Device
Gmail Filter Registration
- On the Gmail search tab on top of the Gmail box, Input the keyword or email address you would like to filter to a specific folder and click enter or the search icon by the side of the search tab.
- Depending on the keyword or email you have searched for, categories or mails from the email address or containing such keyword will be listed. then click on the gray triangle pointing downwards.
- A box will drop down showing “From, To, Subject, has the words and Doesn’t have” as categories for you to specify on which part of the mail where the keyword or email address will appear on the mail or whether or not it contain the keyword or email address before it will detect it as a filtered mail.
- After you specify what you want, then click on “create filter with this search”
- It will navigate to another form where you will tick “Skip the Inbox (Archive it)” showing that it wont hit the inbox. If its not hitting the inbox then where will it arrive? that will take us to the “Apply the label” this is an option which you will tick in other to choose label or create label. label: this is a folder you can create an giving a name of your choice which will appear where other labels like “Inbox, starred, Sent mail, Draft, More” are placed on the sidebar of the mail box.
- When you’re done creating and selecting label then click on “Create filter”
You’re good to go. whenever mails that matches the criteria of the filter arrives then you will receive it just on the specified label.
How to Edit Gmail Filters
- Open Gmail.
- In the top right, click Settings Settings.
- Click Settings.
- Click Filters and Blocked Addresses.
- Find the filter that you’d like to change.
- Click Edit or Delete to remove the filter. If you’re editing the filter, click Continue when you’ve finished editing.
- Click Update filter or OK.
Actions that Requires Gmail filters
- Skip the inbox: Archive an email so that it doesn’t appear in your inbox.
- Mark as read: As the name suggests, have an incoming email already marked as ‘read.’
- Star it: Have Gmail mark the email as starred.
- Apply a label: Add a specific Gmail label to an email.
- Forward it to: Automatically forward an email to another email address.
- Delete it: Send an email to the trash.
- Never send it to Spam: Tell Gmail to never send a specific set of emails to Spam.
- Always mark it as important: Automatically mark a specific set of emails as important.
- Never mark it as important: Tell Gmail to never mark filtered emails as important.
- Categorize as: If you use multiple categories of inboxes such as Primary, Social, Updates, etc., tell Gmail to automatically add a specific set of emails under a category.
How to Import & Export Gmail Filters
If you’re a filter pro and have a great filter system that you want to use in another account or share with a friend, you can export and import filters.
- Open Gmail.
- In the top right, click Settings Settings.
- Click Settings.
- Click Filters and Blocked Addresses.
- Tick the box next to the filter.
Export a filter
- At the bottom of the page, click Export.
- This will give you an .xml file, which you can edit in a text editor if you like.
Import a filter
- At the bottom of the page, click Import filters.
- Choose the file with the filter that you’d like to import.
- Click Open file.
- Click Create filters.
Feel free to Share the page link on Social media for others to see. You can also leave a comment if you have any question or anything to say on the comment box below.